Expense Management For Field Employees: Maximizing Efficiency & Transparency

Manually managing the expenses of field employees can be tedious and time-consuming. Therefore, many businesses are now opting for automation for faster, more precise error-free expense management and keeping accessible records of the same.

A field service management software like Imprint is here to solve all your on-the-move workforce-related issues. This tool makes the job easier for managers and field employees with features like real-time digital data collection, a feature to upload any bills, real-time monitoring of field agents with advanced location intelligence to track their daily trips, and more.

Such features ensure enhanced visibility of the entire field sales team and their whereabouts while on daily visits. With such accurate time-motion study, employees can’t get away with presenting fake bills and, on the other hand, face no hassle in getting reimbursements for actual expenses. We have discussed more deeply about expense management of your sales force and its benefits, so keep reading for more.

What Is An Employee Expense Management System?

Simply put, an employee expense management system is software designed to streamline the expense reporting process. A company or a professional organization covers a variety of expenses in their business, and employee expense is one among them.

This refers to the expense or costs employees bear for work-related activities such as- traveling to client meetings, field visits, work trips, etc. And companies have to reimburse the expense once the employees present their bills.

Such software as Imprint includes features like uploading any kind of bills, categorizing expenses, and approving or raising queries on expenses. Moreover, these tools can keep complete records of trip history to avoid the likelihood of data-entry errors.

Such efficient field sales management software eliminates tedious paperwork and helps companies monitor whether employee spending complies with company guidelines. Overall, it’s a simplified process for professional organizations for their expense reporting system and improving the financial management procedure.

Why Is Imprint Better Than Traditional Employee Expense Management System?

As mentioned previously, an automated expense management system for field force is essential to cope up with the fast-growing technological world. It eliminates the chances of error, and you can access all expense-related data in a single click. Following are some of the key benefits of opting for Imprint-

1. Streamlined Expense Reporting

The expense reporting process was never smoother than this. In this single platform, employees can upload their expense reports for managers to check, approve, or deny the expenses.

Imprint allows employees to enter the date, amount, reimbursement type, and other details in just a few clicks. Besides, employees can see any query regarding the reimbursement added by the manager and reply to it, which saves a lot of time which otherwise would have been spent in routing reports and getting approved

2. Increased Transparency & Accuracy

Since managers and anyone in authority can track the live data of on-the-field employees, there is more transparency. Automated expense management strictly flags potential out of policy expenses by using special features like real-time data accessibility, individual performance analysis, etc.

3. Better Budget Management

The software keeps a record of all trip history, displays other metrics like per employee/ per category expense which give better insight into company spending patterns. It helps companies make informed decisions about budget management.

4. Increased Employee Satisfaction

Tools like Imprint also enhance employee satisfaction as it makes it extremely easy to apply for and put cash in an employee’s bank account. This eliminates the frustration that comes with delayed reimbursements and time wasted on unproductive tasks like maintaining expense records, presenting bills, etc

5. Saves Time & Increase Work Efficiency

The automated expense management system reduces the time we used to spend in traditional expense management. It frees up a lot of time which can be utilized in other value-added tasks, which ultimately increases efficiency.

Are You Ready To Sign Up For Imprint?

Employee expense management system for field employees is a great alternative to manual management. Opting for a tool like Imprint is essential for every business to save time and money and get accurate reports of company expenses. Such a tool is the need of the hour for a smooth company operation and provides maximum employee satisfaction. To learn more about Imprint’s unmatched capabilities, call us or schedule a demo right away

FAQs

1.When should you get started with workforce management?

Since the competition is increasing day by day, bigger companies are concerned about scaling up their efficiency and productivity through the automation of administrative core processes.

Field force management solutions will work for enterprises that aim to :

l. Keep track of their employees ‘ working hours and payroll.

2. Monitor and analyze the data to check if an enterprise has met its sales targets

3. Plan the tasks to have required employees to meet the enterprise’s needs

2. What is the most common workforce functionality?

· Providing an update on employees’ working hours and absence to payroll and other HR systems

· Digital leave application facility and digital approvals from reporting manager.

· Planning tasks in advance to be able to create efficient and fair work schedules

· Track the productivity of the field agents.

· Self-service to view one’s working hours and account balances

3. How can the field service department be improved?

• Digitize the collection and analysis of data.
• Focus on better response time.
• Improve the communication between managers and field agents with a built-in video call application.
• The workflow must be optimized
• Improve pattern recognition for forecasting.

4. What are the types of service processes in field service?

Field service management incorporates processes like assigning and scheduling work orders, dispatching workers to new assignments, communicating with field workers on the job, and collecting data from the field.